Baby food start up

How to Start a Baby Food Business

Start a baby food business by following these 10 steps:

Plan your Baby Food Business
Form your Baby Food Business into a Legal Entity
Register your Baby Food Business for Taxes
Open a Business Bank Account & Credit Card
Set up Accounting for your Baby Food Business
Get the Necessary Permits & Licenses for your Baby Food Business
Get Baby Food Business Insurance
Define your Baby Food Business Brand
Create your Baby Food Business Website
Set up your Business Phone System

There is more to starting a business than just registering it with the state. We have put together this simple guide to starting your baby food business. These steps will ensure that your new business is well planned out, registered properly and legally compliant.

Exploring your options? Check out other small business ideas.

STEP 1: Plan your business

A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:

What are the startup and ongoing costs?
Who is your target market?
How much can you charge customers?
What will you name your business?

Luckily we have done a lot of this research for you.

What are the costs involved in opening a baby food business?

A baby food business can be started for fairly little money.

Business owners need a commercial kitchen to prepare food in and a retail space to sell food at. The cost of a kitchen can be kept low by renting a commercial kitchen at a church, VFW or other nonprofit organization. At first, an inexpensive booth at a farmer’s market can be used to sell in-person to customers.

Other initial expenses include the price of ingredients and packaging supplies. These can be purchased in small quantities at first to keep upfront expenses down, though. As a business grows, more supplies can be bought with the revenue that’s brought in from sales.

What are the ongoing expenses for a baby food business?

The ongoing expenses for a baby food business include rental costs for a commercial kitchen and the cost of purchasing more supplies. These costs are minimal.

Who is the target market?

A baby food business’ ideal client is a new parent who wants to give their baby high-quality food and has discretionary income. Such a parent will likely be willing to pay a premium for good baby food, and they have the income required to buy premium baby food on a regular basis. Once hooked on a brand, a new parent will likely get baby food for several months or years. They’ll need baby food until their child can eat solid food.

How does a baby food business make money?

A baby food business makes money by selling packaged baby food. Businesses may sell baby food to customers in-person or online. Or, they may sell through other retailers.

How much can you charge customers?

Most baby food comes in a small package that lasts a few meals, at most. These packages generally sell for a few dollars, and sometimes even less than $1.00. Organic and premium baby foods command higher prices than non-organic foods.

While businesses can’t charge a lot for individual packages of baby food, parents usually buy several packages at once. Additionally, parents buy baby food for several months after their baby begins eating food. Investopedia places the amount parents spend on baby food each month at about $60.

How much profit can a baby food business make?

Baby food businesses can be highly profitable. When she was selling baby food only at a local farmer’s market, Carlson brought in $30,000 a month. Businesses that get their foods into national retailers can bring in millions each year.

How can you make your business more profitable?

Baby food businesses can increase profitability by shipping baby food to customers. Little Spoon is a baby food business that does this.

What will you name your business?

Choosing the right name is important and challenging. If you don’t already have a name in mind, visit our How to Name a Business guide or get help brainstorming a name with our Baby Food Business Name Generator

If you operate a sole proprietorship, you might want to operate under a business name other than your own name. Visit our DBA guide to learn more.

When registering a business name, we recommend researching your business name by checking:

Your state's business records
Federal and state trademark records
Social media platforms
Web domain availability.

It's very important to secure your domain name before someone else does.

STEP 2: Form a legal entity

The most common business structure types are the sole proprietorship, partnership, limited liability company (LLC), and corporation.

Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your baby food business is sued.

Form Your LLC

Read our Guide to Form Your Own LLC

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Have a Professional Service Form your LLC for You

Two such reliable services:

ZenBusiness ($49 + State Fees)
LegalZoom ($79 + State Fees)

You can form an LLC yourself and pay only the minimal state LLC costs or hire one of the Best LLC Services for a small, additional fee.

Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.

STEP 3: Register for taxes

You will need to register for a variety of state and federal taxes before you can open for business.

In order to register for taxes you will need to apply for an EIN. It's really easy and free!

You can acquire your EIN for free through the IRS website, via fax, or by mail. If you would like to learn more about EINs and how they can benefit your LLC, read our article, What is an EIN?.

Learn how to get an EIN in our What is an EIN guide or find your existing EIN using our EIN lookup guide.

Small Business Taxes

Depending on which business structure you choose, you might have different options for how your business will be taxed. For example, some LLCs could benefit from being taxed as an S corporation (S corp).

You can learn more about small business taxes in these guides:

LLC Taxes
Sole Proprietorship vs LLC
LLC vs Corporation
LLC vs S Corp
How to Start an S Corp
S Corp vs C Corp

There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.

STEP 4: Open a business bank account & credit card

Using dedicated business banking and credit accounts is essential for personal asset protection.

When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.

Additionally, learning how to build business credit can help you get credit cards and other financing in your business's name (instead of yours), better interest rates, higher lines of credit, and more.

Open a business bank account

Besides being a requirement when applying for business loans, opening a business bank account:

Separates your personal assets from your company's assets, which is necessary for personal asset protection.
Makes accounting and tax filing easier.

Recommended: Read our Best Banks for Small Business review to find the best national bank or credit union.

Open net 30 accounts

Net 30 accounts are used to establish and build business credit as well as increase business cash flow. With a net 30 account, businesses buy goods and repay the full balance within a 30-day term.

NetMany net 30 credit vendors report to the major business credit bureaus (Dun & Bradstreet, Experian Business, and Equifax Business Credit). This is how businesses build business credit so they can qualify for credit cards and other lines of credit.

Recommended: Read our best net 30 vendors, guide and start building business credit.

Get a business credit card

Getting a business credit card helps you:

Separate personal and business expenses by putting your business' expenses all in one place.
Build your company's credit history, which can be useful to raise money later on.

Recommended: Apply for an easy approval business credit card from Divvy and build your business credit quickly.

STEP 5: Set up business accounting

Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.

Make LLC accounting easy with our LLC Expenses Cheat Sheet.

STEP 6: Obtain necessary permits and licenses

Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.

State & Local Business Licensing Requirements

Certain state permits and licenses may be needed to operate a baby food business. Learn more about licensing requirements in your state by visiting SBA’s reference to state licenses and permits.

Most businesses are required to collect sales tax on the goods or services they provide. To learn more about how sales tax will affect your business, read our article, Sales Tax for Small Businesses.

For more information about local licenses and permits:

Check with your town, city or county clerk’s office
Get assistance from one of the local associations listed in US Small Business Associations directory of local business resources.

Food Regulations

When selling food, you will need licensing from a local health department; all establishments serving food are required to pass a health inspection. Tips for faring well on a health inspections

There are federal regulations regarding what can and cannot be added to, sold as, and processed with food. Attached is a resource from the Food and Drug Administration detailing the process of starting a food business: How to Start a Food Business

STEP 7: Get business insurance

Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.

There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.

Learn more about General Liability Insurance.

Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.

Recommended: Learn what business insurance for your Baby Food Business will cost.

Business Insurance for
Baby Food Business

STEP 8: Define your brand

Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.

If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.

Recommended: Get a logo using Truic's free logo Generator no email or sign up required, or use a Premium Logo Maker.

If you already have a logo, you can also add it to a QR code with our Free QR Code Generator. Choose from 13 QR code types to create a code for your business cards and publications, or to help spread awareness for your new website.

How to promote & market a baby food business

One of the best ways to market a new baby food business is to directly connect with customers. Parents will recommend a business to other parents if they're pleased with the product. New parents are always asking each other about different things they need.

Connecting with customers directly lets business owners get feedback on their foods and make adjustments. This ensures that business owners develop a product parents like.

How to keep customers coming back

A baby food business can set itself apart from other businesses in the industry by specializing in a particular type of baby food. For example, a business might offer only organic foods, or it might focus on locally sourced foods.

Still unsure about what kind of business you want to start? Check out the latest Small Business Trends to help inspire you.

STEP 9: Create your business website

After defining your brand and creating your logo the next step is to create a website for your business.

While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.

Here are the main reasons why you shouldn’t delay building your website:

All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.

Using our website building guides, the process will be simple and painless and shouldn’t take you any longer than 2-3 hours to complete.

Recommended: Get started today using our recommended website builder or check out our review of the Best Website Builders.

Other popular website builders are: WordPress, WIX, Weebly, Squarespace, and Shopify.

STEP 10: Set up your business phone system

Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.

There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use. Check out our review of the Best Business Phone Systems 2022 to find the best phone service for your small business.

Recommended Business Phone Service: Phone.com

Phone.com is our top choice for small business phone numbers because of all the features it offers for small businesses and it's fair pricing.

Start a Baby Food Business in your State

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5 Top Startups providing Baby Nutrition

Staying ahead of the technology curve means strengthening your competitive advantage. That is why we give you data-driven innovation insights into the food industry. This time, you get to discover 5 hand-picked startups providing baby nutrition.

Out of 611, the Global Startup Heat Map highlights 5 Top Startups providing Baby Nutrition

The insights of this data-driven analysis are derived from the Big Data & Artificial Intelligence-powered StartUs Insights Discovery Platform, covering 2 093 000+ startups & scaleups globally. The platform gives you an exhaustive overview of emerging technologies & relevant startups within a specific field in just a few clicks.

The Global Startup Heat Map below reveals the distribution of the 611 exemplary startups & scaleups we analyzed for this research. Further, it highlights 5 food startups that we hand-picked based on criteria such as founding year, location, funding raised, and more. You get to explore the solutions of these 5 startups & scaleups in this report. For insights on the other 606 baby nutrition solutions, get in touch.

Click to download

Interested in exploring all 611 baby nutrition solutions?

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Babease makes Vegetables-based Baby Food

Parents often face challenges in incorporating vegetables into their baby’s diet during the weaning period. As vegetables are dietary building blocks of wellness, full of complex carbs, vitamins, minerals, fiber, and antioxidants, it is crucial that they are a part of the baby’s meal. That is why startups make vegetable-based meals filled with nutritional value and flavors for babies to make their weaning journey healthy and delicious.

Babease is a British startup that makes 100% organic, nutritionally balanced, vegetable-led baby food. The startup offers meal pouches for different stages of weaning. For instance, their stage 1 baby food is suitable for kids around 6 months old, which focuses on introducing them to new flavor experiences of sweet potato, carrot, peas, spinach, and pumpkin. The startup strives to include an array of pouches suitable for vegetarians, vegans, and a range of allergens. Further, Babease has a strong focus on sustainability with its recyclable packaging.

Yumi offers Customized Baby Meals

Popular store-bought baby foods often lack nutritional values and are not suitable for every child. Besides, packed baby foods contain high amounts of sugar as well as preservatives to extend the shelf life of the product. To tackle this, startups offer subscription-based baby food delivery services for parents that include curated, science-based, healthy, and balanced meals, specifically designed to meet each child’s nutritional needs.

US-based startup Yumi delivers a custom organic menu every week based on the baby’s stage of development to support their growing brain and body. The personalized meals are created by pediatricians and nutritionists. Additionally, the startup’s range of products includes food vitamins for toddlers and adults as well as healthy kids’ snacks. Yumi is also a recipient of clean label project purity certification that tests for over 400 environmental and industrial toxins, including heavy metals.

Keen Bean Organics creates Cold-pressed Probiotic Juice

Probiotics, or gut bacteria, play a vital role in supporting the immune system of the baby. Further, changes in the gut flora do contribute to some autoimmune disorders. Food startups and scaleups recognize the need for good bacteria in babies’ diets and, hence, probiotics are included in infant formulas, supplements, and food products. The most common types of probiotics include Lactobacillus, Bifidobacterium, Streptococcus, and Saccharomyces Boulardii.

Keen Bean Organics is a US-based startup that combines baby food with superfoods and probiotics to develop cold-pressed juices. They use intense cold pressure instead of heat pasteurization to ensure that their blends are safe for babies. Keen Bean Organics’ products incorporate ingredients that are essential to the child’s daily nutritional requirements. Also, superfoods and probiotics increase the vitamins, enzymes, and nutrients intake in children on a regular basis.

Impress foods develops Vegan Baby Nutrition

Dairy-based baby products, along with their association with animal rearing environments, cause health-related side effects. Often, dairy-based baby formulas consist of vegetable oils that cause inflammation. Moreover, parents with a plant-based lifestyle look for similar options for their kids to develop their food choices from an early age. To address this, startups develop plant-based baby food products without compromising on the nutritional or taste aspect.

Canadian food-tech startup Impress foods provides vegan baby food products. The startup’s products include baby food in different flavors such as apple, pear, strawberry, kale, avocado, broccoli, and sweet pea. Their baby food is a source of nutrients, including potassium, calcium, iron, magnesium, and vitamin K. Further, the startup’s products are cold-pressed, gluten-free, and have no added sugar.

TummyFriendly Foods offers Sprouted Whole Grains

Many nutritionists suggest that it is important to include whole grains into infants’ meals in the initial phase of transition from liquid to split food. This is because whole grains are a rich source of energy, carbohydrates, fiber, and protein. They are also good for iron fortification and have a silky texture that newborns like. Hence, startups offer baby food purees from whole grains and pulses.

TummyFriendly Foods is an Indian startup that produces organic baby food made with sprouted whole grains, pulses, vegetables, fruits, and nuts. Their product line has sprouted brown rice, oats, and ragi mixes, along with ingredients such as beetroot, spinach, green peas, and lentils. They are also certified for protocols against the regulations of India Organic and USDA Organic.

Discover more Food Tech Startups

Food startups such as the examples highlighted in this report focus on probiotics, superfoods, gluten-free food as well as organic ingredients. While all of these technologies play a major role in advancing the food industry, they only represent the tip of the iceberg. To explore more food technologies, simply get in touch to let us look into your areas of interest. For a more general overview, you can download our free FoodTech Innovation Report to save your time and improve strategic decision-making.

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Infant Food Certification - SGR and Declaration

The recent quality scandals of artificial formula in China have clearly demonstrated the importance of quality control of this product. And if there is still not very good with this, then the quality control system of the Customs Union can be called quite efficient. Baby food goes through a rigorous certification procedure that is mandatory for any food product in general.

Actually, it is precisely that a certificate for children's food is not issued. The normative act formulating safety requirements here is TR CU 021/2011 “On food safety”. This regulation provides only two forms of conformity assessment: state registration and declaration. The state registration procedure is provided, including for specialized products, which include baby food. Another thing is that not all children's food can be recognized as specialized. The main criterion for belonging to specialized nutrition is the age of the child, the ceiling of which is set at 3 years . By type, baby food can be considered:

dry milk and dairy-free formulas for feeding infants;
drinking water for children;
fruit and vegetable purees;
milk-based and dairy-free instant cereals for children;
concentrated nutrition for infants.

All of the listed types, in turn, can be divided into many categories, but this is not so important. In any case, certification of baby food is carried out by declaring with preliminary state registration. That is, first of all, you need to draw up an SGR, and only then apply for a declaration. To put it even simpler: you need to contact the certification center, where they will issue everything necessary for the sale of products.

Registration of SGR for specialized children's products

Directly for the applicant, the main task is to prepare a package of documents for application. There is no need to think that everything is simple here and that there will be no legal bumps along the way. However, if you enlist the help of specialists, you don’t have to worry about it - everything will be done as it should.

To initiate the state registration procedure, you will need to submit product samples for testing and the following package of documents to the Rospotrebnadzor authorities:

protocols of examinations in accredited and other testing centers, if any;
information about the product and its purpose;
copies of the technical documentation for which the baby food was produced;
manufacturer's quality notice;
act of sampling for testing;
sample label and instructions for use;
constituent and registration documents of the manufacturer.

The last point deserves special mention. It is the manufacturer or his authorized representative who can apply for an SGR. And he must do this even at the stage of launching products into production, since the testing procedure includes inspection of production lines and premises.

The state registration certificate is issued for an unlimited period of time, but may be canceled by decision of the supervisory authorities.

Declaration

After the applicant has the coveted lilac SGR sheet in his hands, you can immediately begin the procedure for certification of baby food according to the requirements of TR CU 021/2011. Actually, state registration was also carried out according to its requirements, however, a slightly different procedure and terms of validity of documents are defined for declaring.

A copy of the technical documents, product description and supply contract will be required to apply if the product is imported. It should also be borne in mind that only an examination report in an accredited laboratory center is accepted as evidence.

The declaration is issued for up to 5 years for serial products. The validity period for a batch of goods is limited by its expiration date.

Immuno Lakto: launch of a line with unusual flavors

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